Article by Nicole Friess
The Act, co-sponsored by Senator John McCain (R-Ariz.), directs the FTC to make rules requiring certain entities that handle information covered by the Act to comply with a host of new requirements protecting the security of the information as well as the privacy of the individuals to whom information pertains.
The Act aims to enhance individual privacy protections “in a balanced way that establishes clear, consistent rules,” and “will stimulate commerce by instilling greater consumer confidence at home and greater confidence abroad.” In this post, we take a look at the highlights of the Act.
Entities Covered by the Act. The Act defines “covered entities” as any person that collects, uses, transfers or maintains covered information concerning more than 5,000 individuals during any consecutive 12-month period and is subject to FTC jurisdiction, as well as telecommunication common carriers and non-profit organizations.
Information Protected Under the Act. The various provisions of the Act address “covered information” which includes personally identifiable information (“PII”), unique identifier information (“UII”), and any information that is collected, used, or maintained in connection with PII or UII that may be used to identify an individual. Some provisions require businesses to comply with specific obligations when dealing with “sensitive” PII, which is defined as PII which, if lost, compromised, or disclosed without authorization could “result in harm to an individual.”
Some information is always considered PII of the individual to whom it pertains, including:
- First name (or initial) and last name;
- Residential address;
- E-mail address if it contains the individual’s name (the draft brackets indicate it is currently undecided whether that means the individual’s full name, legal name, maiden name, nickname, initials, or names embedded with other letters or characters such as Danny123@xyz.com);
- Telephone or mobile device numbers other than those considered work contact numbers;
- Social security numbers and other government-issued identification numbers
- Credit card numbers;
- Unique persistent identifiers (including cookies, user IDs, processor serial numbers, or device serial numbers) if used to identify a specific individual; and
- Biometric data, including fingerprints and retina scans.
If used, transferred, or maintained in connection with one or more pieces of PII listed above, the following information is also considered PII:
- Birth date, birth or adoption certificate number, or place of birth;
- Unique persistent identifiers (not limited to those used to identify a specific individual);
- Precise geographic location; and
- Any other information concerning an individual that may “reasonably be used to identify that individual.”
UII includes unique persistent identifiers other than those qualifying as PII, including “a customer number held in a cookie, user ID, processor serial number, or device serial number.”
Data Collection, Integrity and Retention Constraints. Covered entities may collect only as much covered information about an individual as is reasonably necessary to improve their services through research and development, provide services requested by or consented to by the individual, or to prevent fraud. Covered entities are required to establish procedures to ensure that the PII they maintain is accurate. The Act restricts the retention of covered information to a period only as long as necessary to provide a service or for a reasonable period of time if the service is ongoing.
Right to Notice. Covered entities must provide readily accessible notice regarding the collection and use of covered information as well notify individuals of any changes to the entity’s collection and use practices. The FTC will establish rules requiring a covered entity to provide individuals with a mechanism for opt-in consent for:
- The collection, use, or transfer of an individual’s sensitive PII other than to process transactions or services requested by the individual, for fraud prevention and detection, or to provide for a secure environment;
- The use or transfer of previously collected PII if there is a material change in the entity’s practices requiring notice to the individual; and
- The transfer of PII, UII, and other covered information to third parties for an unauthorized use or public display.
The FTC’s rules will also require covered entities to offer individuals a mechanism for opt-out consent for any unauthorized use of their PII.
Right to Access. Covered entities are required to provide individuals reasonable access to their PII. If an individual terminates a service or relationship with the covered entity or if the entity enters bankruptcy, individuals are given the right to demand that PII be rendered not personally identifiable or if that is not possible, to cease its collection, use, transfer or maintenance.
Constraints on Transfers to and Use by Third Parties. The Act prohibits third parties from unauthorized use of PII for which opt-in consent is required, unless the individual is notified of and consents to the use. A “third party” is a person that is not related to the covered entity by common ownership or control nor contractually required to comply with the covered entity’s privacy policies, privacy controls, and any applicable confidentiality agreement.
A covered entity is required to provide notice to individuals if the entity intends to transfer covered information to third parties. If a third party receives covered information from a covered entity, the third party is treated as a covered entity under the Act unless the FTC decides otherwise. When a transfer occurs, the covered entity and third party must enter into a contract ensuring that "the third party will not combine information that is not personally identifiable ... with other information in order to identify individuals with that information." The concept of transfer is not limited to situations where active steps are undertaken by a covered entity – it includes the collection of the information by a third party through a covered entity’s website, mobile application, or other consumer interface. Transfers to "unreliable third parties" are prohibited.
Unauthorized Use. The term ‘‘unauthorized use’’ means the use of covered information for any purpose not authorized by the individual to whom the information pertains, other than use:
- To process a transaction or service requested by that individual;
- To operate the covered entity that is providing a transaction or service requested by that individual, such as inventory management, accounting, planning, product or service improvement or forecasting;
- To prevent or detect fraud or to provide for a secure environment;
- To investigate a possible crime or that is required by law or legal process;
- To market or advertise to an individual from a covered entity if the personally identifiable information used for such marketing or advertising was collected directly by the covered entity;
- Necessary for the improvement of the transaction or service through research and development; or
- Necessary for internal operations, including collecting customer satisfaction surveys to improve customer service information as well as collection of website visit and click-through rates to improve site navigation.
Enforcement and Penalties. The FTC is granted enforcement authority and state attorneys general are given civil action authority to enforce the Act. The Act does not provide for a private right of action, which is likely to raise opposition from privacy advocates. Monetary penalties for violating the Act are stiff - a covered entity that knowingly or repeatedly violates the Act is liable for a civil penalty of $16,500 multiplied by the number of days of noncompliance. If a covered entity violates the Act and fails to obtain proper consent when required, the penalty is $16,500 multiplied by the number of days of noncompliance or the number of individuals whose consent was not obtained, whichever is greater. However, liability is capped at $2 or $3 million depending on the nature of the violation.
Effect on Other Laws. State laws are preempted by the Act, except those laws dealing with health or financial information or data breach notification.
Safe Harbor Programs. The Act requires the FTC to create requirements for “safe harbor programs.” The programs, administered by non-governmental organizations, will be designed to enable participants to implement the requirements of the Act, implement "comprehensive information privacy programs," and offer consumers a means to opt out if a participant transfers covered information to a third party for an unauthorized use. A covered entity that participates in such a program is exempt from the major provisions of the Act if, according to the FTC’s determination, the program obligates participants to comply with requirements that are substantially the same as, or more protective of privacy than, the provisions of the Act. The programs are to be supervised and enforced (with penalties) by the FTC.
With the exception of the FTC’s enforcement actions cracking down on unfair and deceptive practices, the government has favored industry self-regulation over privacy legislation. Between the new draft of the "Commercial Privacy Bill of Rights Act of 2011," three separate privacy bills pending in the House, and the Obama administration backing a “consumer privacy bill of rights,” it looks like change is in the air (and I’m not just saying that to be clever).
Cross-posted from InfoLawGroup